Administrative Assistant ( Night Shift , Part Time ). Fluent English (No MTI)
Company name : Vino Virginia
Posted on: 3rd Dec 2024
Description
Core Responsibilities
Timeliness and Proactivity: Must be punctual, proactive, willing to troubleshoot, and communicate effectively.
Professionalism: Available for phone calls and video meetings with the camera on.
Follow-Through: Ensures tasks are completed regardless of circumstances (e.g., illness, travel).
- Calendar and Scheduling
- Monitor and manage the calendar.
- Coordinate and set up tours, communicating with vendors and partners.
Tour Operations
1. Pre-Tour Preparation:
Reserve vans in a timely fashion when tours are scheduled.
Create the guide itinerary.
Make winery and restaurant reservations.
Prepare a Spotify playlist and send confirmation emails to attendees.
Archive Enterprise confirmation emails.
2. After-Tour Tasks:
Download, watermark, and distribute tour pictures to attendees.
Save and archive receipts from wineries and Enterprise.
Create monthly report folders and record mileage in Zoho Expense.
Review Enterprise receipts for accuracy and archive.
3. Zoho Projects:
Complete tasks in Zoho Projects, including reservations, creating playlists, and distributing post-tour thank you emails with pictures.
Human Resources
1. Timecard Management: Ensure timecards are completed and submitted, enter data into SurePayroll, and obtain CEO approval.
Payroll Management - Send payroll reminders and collect timesheets. Onboard employees into the payroll system.
2. Onboarding: Manage employee onboarding in Zoho People, including forms, training, agreements, and uniform orders. Work with IT to create an automated onboarding process using Zoho People
3. Recruiting: Post job openings, schedule interviews, collect documents, and manage background checks in Zoho Recruit.
4. Compliance: Oversee compliance requirements as per SurePayroll and Mineral HR.
Administrative Support
Policy and Document Management: Create and organize company policies, tax forms, and onboarding materials.
Miscellaneous Tasks: Manage Proline/uniform communication, compile karaoke song lists, evaluate marketing strategies, and subscribe to memberships.
Shift Timing : 20.30 - 00.30 ( Night Shift )
Process
Sales (B2B + B2C Niche)
Process
Ongoing
Language
Pay Out
Remuneration : NA
Start date: 4th Dec 2024
End date: 15th Jan 2025
Duration: Ongoing months
Days of the week
Works Slots
Expertise Level
